Application Procedures

1. Review the Gordon Elwood Foundation purpose and geographical area to determine if your charitable activity is within these guidelines.

2. Applicants must have received tax-exempt status as stated in Section 501 (c) 3 and 509 (a) 1 of the Internal Revenue Code, or the equivalent for public entities. (The use of another organization as a fiscal agent for a project is not acceptable)

3. Complete the grant application entirely. Do not exceed the space requirements for your answers on the grant application or use smaller than 10 font size.

4. Submit one original application with brief cover letter and the following materials:

a. Financial statement from last completed fiscal year.
b. Current detailed agency budget reflecting income sources and expenditures, balance sheet.
c. One page project budget showing projected income sources and expenditures.
d. List of officers and board members with their affiliations and phone numbers.
e. Copy of 501 (c) 3 and 509 (a) 1 tax exemption letter from the IRS.
f. Organizational brochure, if available.
g. Public school (district name and number).
h. Other publicly supported entity (include documentation).
i. Logic Model Project evaluation tool/format.
j. Board minutes of action regarding application for these funds.

5. Proposals that are not complete in all respects at the time they are submitted will not be considered.

6. No receipt or acknowledgment of receipt of your grant proposal will be sent to you. If you desire a receipt, submit your proposal by United States mail, certified, return receipt requested.

7. During the grant proposal review process, Foundation staff may contact your organization or persons or organizations that have knowledge of your organization for additional information if such contact is felt to be necessary and helpful to reviewing your proposal.

8. When the determination process has been completed, all applicants will be advised as to the outcome of their proposal requests. All decisions are final.

9. Grant awards are paid upon receipt of the signed agreement. Grantees must submit six-month and end-of-grant-period reports (unless otherwise specified). The final report should include an expenditure report on funds used. The Foundation must receive this before receiving any further grant applications from the same organization.

Please submit completed grant applications to: